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Link to Travel Policies: https://fa.oregonstate.edu/travel-and-expense
Travel requires pre-approval through the Concur Travel & Expense site.
Conference registration can be prepaid using the departmental procurement card. See your School Accountant for instructions.
This travel should be authorized through OSRAA (Office for Sponsored Research and Award Administration). Submit a Foreign Travel Authorization form to your School Accountant, (Lea Clayton, Johnson 216L) prior to making travel plans.
Restrictions apply to airfare, check with department accountant, and see Fly America Act.
Airfare for university-related travel needs to be booked through the contracted travel agency for direct billing to the university.
See your School Accountant (Lea Clayton, Johnson 216L) to verify whether specific trips are allowable using mileage in lieu of airfare. A quote for the airfare that would be purchased for the business trip is required. OSU will reimburse mileage up to the amount of the airfare and associated expenses that would have been paid for air travel.
Cars can be rented through the University Motor Pool or through the Concur system. Rental should be for economy or compact rate whenever possible.
Private vehicle mileage is reimbursed at the current published Business Affairs rate.
Itemized receipts are required for lodging.
Several options exist for purchasing supplies for OSU. Please contact the School Accountant to help you get started.
An on-line e-procurement system for OSU. Faculty and students with a graduate student appointment will be assigned a “Shopper” role to place orders.
Shoppers: By default, all OSU employees (with a few exceptions) will have access to shop in the BennyBuy marketplace for supplies and services. After creating a “shopping cart” with their selected goods and/or services, a Shopper assigns their cart to their department or Business Center “Requestor” (Lea Clayton) to place the order into workflow.
Instructions and login are here: https://pacs.oregonstate.edu/eProcurement
The PCard is a quick and convenient way for units to obtain many of the items needed for day-to-day operations. Faculty & students with a graduate appointment are eligible to get an OSU PCard issued in their name. Contact the School Accountant (Lea Clayton, Johnson 216L) to get instructions for requesting one.
The school accountant can also make purchases.
PCards may be used only to purchase goods and some services for the institution. Such purchases must comply with OSU policies governing purchasing and credit card usage. A $4,999 dollar limit per transaction exists.
Please see full PCard purchasing guidelines: https://fa.oregonstate.edu/business-affairs/payments/pcard/osu-purchasing-card/osu-purchasing-card-prohibited-uses
Below are OSU departments who provide supplies or services to other OSU departments and bill the receiving department.
Personal reimbursements are processed through the Concur Travel and expense site.
Use of a Departmental Procurement Card or Direct-Bill to OSU are the preferred methods for OSU business related purchases. If logistical reasons or extenuating circumstances occur that preclude the use of normal OSU purchasing processes or protocols, employees may (with approval from their manager) make small purchases (less than $100) with personal funds and then subsequently be reimbursed by OSU.
Purchases that have been made with personal funds will be reimbursed by OSU when the following documentation is provided:
Facilities include Johnson Hall and Gleeson Hall. CBEE space also available in Owen Hall and Graf Hall.
Contact Charlotte Williams if you have questions or need more information.
Instructor Compensation Policy - File on Box (login required)
Upon Head approval, CBEE Admin will:
A J-1 visa will be required if visitor is international and will be here for an extended period of time. See J-1 Exchange Visitor Program
Short term international visitors may require a B-1 visa. See B-1 Business Visa
Visitors may also need to be appointed as Courtesy or Affiliate to have access to campus services.
Courtesy faculty: Courtesy faculty status is typically used for collaborations that are expected to be for a period greater than one year. However, a visitor may be named a courtesy faculty member for a period of less than one year to ensure the access to the following privileges.
Privileges: ONID; University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services; inter-library loans; PI on grants, Graduate Faculty Status (separate nomination required)
Recruitment requests should be submitted to Jennifer Moore.
Current CBEE Openings: Join our Team!