CBEE Faculty and Staff Handbook

 

Email To ensure your preferred e-mail address is included on OSU's Inform e-mail lists:
  • Go to the OSU Online Services login page
  • Login with your ONID Username and Password (or your OSU ID number and GAP)
  • Click on 'Personal Information'
  • Click on 'View E-mail Address(es)'
  • If you do not have a Preferred email address set, or you want to change your Preferred email address, click on 'Update E-mail Address(es)' and follow on-screen instructions
 

 

Finance: Funding, Purchasing, & Travel

Grants

Travel

Check with your School Accountant (Lea Clayton, Johnson 116) before any travel.

  • Email travel services (airfare authorizations, hotel, registration fees, car, etc.)
    • The University recommends that airfare for university-related travel be booked through the contracted travel agency for direct billing to the university. Travel Agent contact information: Azumano Travel: azcorvallis@ciazumano.com; 800-334-2929
  • Basic Travel Information (Air, mileage, ground transporation, lodging, etc.)
  • Lodging
    • Itemized receipts are required for lodging. Reimbursement can be approved up to the maximum per diem lodging amount. An exception for higher rates can be made for conference lodging with documentation showing conference lodging rate. Current rate by city and state can be viewed at the following link.
  • Travel rates per diem
  • Travel Reimbursements - Requests must be submitted no later than 60 days after travel concludes and cannot cross fiscal years.
    • There is a fillable reimbursement form can be found online here: http://infosu.oregonstate.edu/
    • Click Faculty/Staff/Employee Information. Once logged in click on the Travel Reimbursement Entry System (TRES). Complete instructions and examples are sent out regularly via email by the School accountant.  These expenses include, but are not limited to, lodging, meal per diem, mileage, car rental, parking, and commercial ground transportation.
    • Receipt Requirements for Reimbursement
  • Foreign Travel Registry - Insurance
    • Foreign Travel Authorization Form
      • International travel on grant funding: This travel should be authorized through OSRAA (Office for Sponsored Research and Award Administration). Submit a Foreign Travel Authorization form to your School Accountant, (Lea Clayton, Johnson 116) prior to making travel plans.
      • Restrictions apply to airfare, check with department accountant, and see Fly America Act.
    • International Travel Policy
      • Registration of University-Sponsored International Travel
      • Faculty and Staff Accompanying Students on University-Sponsored International Travel
        • Faculty and staff traveling internationally with students and/or facilitating experiential education abroad must read and abide by guidelines on pre-departure orientation for OSU faculty, staff and students participating in university-sponsored international travel.
  • Relocation and Moving

Purchasing

  • Email purchasing questions/requests
  • Basic Purchasing Information
  • Use of a Departmental Procurement Card or Direct-Bill to OSU are the preferred methods for OSU business related purchases. If logistical reasons or extenuating circumstances occur that preclude the use of normal OSU purchasing processes or protocols, employees may (with approval from their manager) make small purchases (less than $100) with personal funds and then subsequently be reimbursed by OSU.
    • Only purchases related to OSU business purposes will be reimbursed.
    • Get itemized receipts and proof of payment; a personal credit card charge slip alone is NOT valid.
    • Submit reimbursement request and backup documents to School Accountant (Lea Clayton, Johnson 116) for processing.
    • All reimbursements must be submitted for payment within 60 days of incurring the cost or within 60 days after the conclusion of the travel/field-work during which the expenditure was made.
    • Restrictions:
      • NOT for purchase of gift certificates
      • NOT for test incentive payments
      • NOT for incentive payments to Institutional Review Board (IRB) human subjects
      • NOT for equipment rental
  • Purchases that have been made with personal funds will be reimbursed by OSU when the following documentation is provided:
    • Documentation showing purchase and payment by the employee,
    • Statement of University business purpose, including intended use.
  • BennyBuy
  • OSU Purchasing Guidelines

Payables

Payroll

 

 

 

Maintenance/Repairs

Office Furnishings

Common Use Facilities

Contact Charlotte Williams if you have questions or need more information.

Laboratory Access

  • All users to CBEE lab spaces are subject to the CBEE Access Policy.  No access will be granted until the proper training is complete. 
  • Once trainings are complete, PI must contact the Director of Operations or the CBEE Main Office to request appropriate access for users (See 'Keys' below)

Vehicles

Event Preparation

Keys

  • Faculty and staff: Key request forms submitted electronically by Charlotte Williams
  • Student key request approvals send to: Charlotte Williams
  • Obtain keys at Facilities Services Access, Lock and Key (The Key Shop), 560 SW 15th, Mon-Fri 11am-3pm. Deposit no longer required for keys. Departments will continue to be responsible for the return of all keys and access cards from their exiting staff members.
  • Key cards: Elisha Brackett

Parking Permits

Recycling/Garbage Issues

Shipping and Receiving (Daily)

  • Express Delivery (FedEx, UPS): Charlotte WIlliams
  • Questions about small packages being sent or received, Charlotte Williams
     
    • Packages under 150 lbs:

      your name
      Oregon State University
      105 SW 26th Street
      116 Johnson Hall
      Corvallis OR 97331
       
    • Packages 150 lbs or more:
      Contact Fred Veitenheimer to let him know what is coming and anticipated delivery date

      your name
      School of CBEE
      Oregon State University
      601 SW 17th St
      Corvallis OR 97333

Mail, US and Express

  • Campus/U.S Mail is picked up and delivered at CBEE Admin, 116 Johnson Hall
  • Outgoing U.S. Mail may be left at CBEE Admin for pick-up (separate outgoing mail into stamped personal mail, work mail to be stamped, and Express Mail with completed labels and Campus Mail forms including Index to charge)

Shipping Overseas; Cruise or Expedition Shipping

Safety Issues

Space Issues - REVIEW

Storage

Transfer and Surplus Equipment

Telephones

Instructor Compensation Policy - File on Box (login required)

Course Support

Course Assistance

  • Course Proposal Worksheet - Request Form
    • Undergraduate - Submit to undergraduate curriculum committee chair.
    • Graduate - Submit to appropriate program graduate curriculum committee chair.
  • CBEE Curriculum New/Revised Course Learning Outcomes (CLOs) Policy (eff. F19)

 

Assessment and Accreditation

  • CBEE Assessment and Accreditation Handbook
  • Course Summaries, Required for all undergraduate mapped courses and graduate core courses - Online Instructions

 

Peer review

  • See Promotion and Tenure under 'Human Resources' Section

Prior to inviting a visitor, CBEE faculty must have approval. Please submit the following to CBEE Director of Operations at elisha.brackett@oregonstate.edu:

  1. Submit CBEE Visitor Request form
    1. If needed: CBEE Space Request form
    2. If needed: CBEE Research Computing System-Application to Add New Computer Account Or System form.
  2. Letter of justification
  3. A copy of the candidate’s current resume or vita.

Upon Head approval, CBEE Admin will:

  1. Route all paperwork to appropriate personnel as necessary (Facilities, Research Computing, HR)
  2. Ask the candidate to sign appointment letter.
  3. Ask the candidate to complete the Personal Demographic Information-Courtesy/Affiliate Faculty Status form

A J-1 visa will be required if visitor is international and will be here for an extended period of time. See J-1 Exchange Visitor Program

Short term international visitors may require a B-1 visa. See B-1 Business Visa

Visa questions can be directed to Elisha Brackett.

Visitors may also need to be appointed as Courtesy or Affiliate to have access to campus services.

Courtesy faculty: Courtesy faculty status is typically used for collaborations that are expected to be for a period greater than one year. However, a visitor may be named a courtesy faculty member for a period of less than one year to ensure the access to the following privileges.
Privileges: ONID; University ID card and associated privileges, such as joining recreational facilities, purchasing parking permits and using library services; inter-library loans; PI on grants, Graduate Faculty Status (separate nomination required)

OSU Courtesy Faculty and Affiliate Faculty Policy

Human Resources

 

Hiring

Recruitment requests should be submitted using the appropriate form below based on the appointment type.

Current CBEE Openings: Join our Team!

Questions can be directed to: elisha.brackett@oregonstate.edu

Recruitment Request Forms

 

Exiting Faculty

 

Evaluations

Annual and Periodic Evaluations -
Promotion and Tenure, Peer Review of Teaching (P&T)

Committee Chair: Lew Semprini
Staff contact: LeAnn Headrick

 

OSU HR Links